The inventory feature is a powerful tool that allows you to manage and monitor all the assets in your organization. It gives you complete visibility into your organization's digital footprint, and provides you with the necessary insights to make informed decisions.
The inventory feature provides the following benefits:
Complete visibility into your organization's SaaS assets
The ability to monitor all the assets in your organization, who has access to them and what events are happening on them
Improved asset management capabilities
Insights for informed decision-making
The inventory consist of tables that you can filter using the drop down menu . Below are the further details for each table
Assets
The assets table contains information about all the assets in your organization. It provides information about:
Asset name - the name of the asset
Asset type - the type of asset (e.g., document, spreadsheet, presentation)
Asset location - where the asset is located (e.g., Google Drive, Dropbox)
Asset owner - the user who owns the asset
Last modified - when the asset was last modified
Access level - who has access to the asset (e.g., public, private)
Source - the source of the asset (e.g., Google Drive, Dropbox)
Users
The user table contains information about users in your saas tools. It provides information about:
User name - the username of the person appearing in the saas tool
User email - the email of the person
User groups - what groups the user is a part of
Category - whether the user is external, inactive
Domain - the domain the user is in
Department - what department the user is in
Former employee - whether the user is a former employee
Active - is the user still active according to the reco analysis
Emails
The email table contains all information about emails sent and received by the organization. This includes:
Subject - the subject of the email
Sender - the sender that sends the email
Recipients - the recipients that received the email
Number of attachments - if there were attachments
Sent time - when was the email sent
Source - what is the source the email is received or sent by
Groups
The groups table contains information about groups in your organization. That includes:
Group name - the name of the group
Group description - the description the group was given
Number of users - how many users are in the group
Group email account - if there is an email account associated with this group, it will show in the column
Source - the source that the group is managed in
Channels
The channels table contains information about instant messaging channels. That includes:
Channel name - the name of the channel
Public - whether the channel is public or private
Externally shared - whether it was external or internal
Number of assets - the number of assets shared in the channel
Users - the users that are in the channel
Created at - when the channel was created
Source - the source of the channel
Events
The Events table in the inventory contains information about all the events that were done in SaaS tools by specific people. The table provides valuable insights into the actions and behaviors of users, making it an indispensable tool for monitoring and securing your organization's assets.
The Events table includes the following columns:
Source: This column shows the name of the SaaS tool that the event was done in.
Asset Name: If the event was done on a specific asset, such as a file or document, this column will show the name of that asset.
Asset Link: If there is a link associated with the asset, it will show in this column.
Owner: This column shows the name of the owner of the asset that the event was done on.
Actor: This column shows the name of the user who performed the event.
Event Type: This column shows the type of event that was done. Here is a list of all the event types supported in the Events table:
file_read_event - someone read the file
file_write_event - someone wrote to the file
share_in_drive- someone shared the file in the drive
shared_with_file_via_drive - someone shared the file via the drive application
send_file_in_slack_channel_event - someone sent a file in a slack channel
shared_with_file_in_slack_channel - someone shared the file through Slack
send_file_in_email - someone shared a file in an email
shared_with_file_via_email - someone shared a file in an email
shared_in_domain_event - someone exposed a file to the entire domain
shared_publicly_event - someone exposed a file publicly
saved_on_private_drive_event - someone saved a file on a private drive
revoke_public_link - someone revoked an exposed file that was open publicly
shared_with_external_channel - someone shared a file in an external channel
github_download_event - someone downloaded from Github
github_share_repository_event - Someone shared a repository in Github =
github_shared_with_repository_event - Someone shared a repository in Github
Affected Email: If applicable, this column will show the email that received the file or email associated with the event.
Action Time: This column shows the time that the action was initiated.
Direction: This column shows the direction of the event - whether it was from the user or to the user.
Action Label: This column shows the action that was performed. Here are the possible action labels supported in the Events table:
edited
organized
deleted
invited
rsvp
created
received_by
sent
view_file
download_file
edit_file
create_file
upload_file
subscribed
copy_file
trash_file
rename_file
uninvited
move_file
print_file
unsubscribed
untrash_file
attached_to
Code Repositories
The Code Repositories table contains information about all the code repositories in the organization. It provides information about:
Repository name: The name of the repository.
Visibility: Whether the repository is public or private.
Owner: The user who owns the repository.
Collaborators: The list of users who have access to the repository.
Archived: Whether the repository is archived or not.
Last push: The date of the last push to the repository.
The Inventory feature is a powerful tool that enables organizations to gain insights into their data usage patterns, identify risks, and optimize their processes. By collecting and organizing data from various sources, the feature provides a comprehensive view of an organization's digital assets. This, in turn, helps organizations make informed decisions about their data usage, improve their security posture, and achieve better compliance with data protection regulations.
If you have any questions about the Inventory feature, please feel free to reach out to our support team.